Privacy Policy
This document sets out how we collect, use and protect data on this website and is subject to change without prior notice.
Cookies Policy
We (“The Fareham Ladies Darts League”) use cookies on this website.
By using this site, you consent to the use of cookies being stored on your device.
Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the site, your choices regarding cookies and further information about cookies.
Data Protection Policy
This information is current as of 03 September 2024
We (“The Fareham Ladies Darts League”) may collect personal information from League members.
What this information may be used for
We may collect a name, an email address and / or a personal phone number from a League member.
We may only use this information to provide League members contact information on this site for the purposes of enabling communication between teams and / or the Committee, and for displaying results and statistics.
We may collect IP addresses of users submitting data to this site, and IP addresses of visitors to the site for the purposes of security checks.
How we protect this data
Any personal data shown on the site will be protected against automated capture by third party searches.
The site uses SSL encryption to protect against data being captured in transit to the viewer.
Additional security is in place to monitor the site for unauthorised or malicious behaviour, with automated lock-outs.
Access to the editor is limited and controlled and protected by additional security to protect against unauthorised access.
Strong passwords are enforced, along with multi-factor authentication, for site admins.
Database and encryption passwords are changed randomly.
Collection and removal of this data
Any personal data stored and/or displayed on this site will only be done so with the consent of the owner.
If the usage of the data changes, for example new site features that involve additional sharing of data with other parties outside what was in place when initial consent was granted, further consent will be sought before any such use change is implemented.
Consent is considered to be given by any player who signs up to play in the League and takes part in any competition or match, but will be limited to names, team membership and playing statistics. Any other personal data will be deemed consented if supplied to the league on request, but not if obtained by other means (for example, age, date of birth, physical statistics etc.)
Data may be retained in the site for players who are not currently active in the league. This data may not be visible on the site, but content may still remain on the website administration area for future use. This data would be accessible to Committee members authorised to make site changes, and to the site designer.
At any point the owner may make a request to the League Secretary in writing requesting that their personal data is removed. You may submit this request via the contact form or in writing to the current League Secretary (address as supplied to members)
Under current UK law, all copies of the data must be removed from the live site. A charge may be made for this service as deemed appropriate under UK law at the time of the request.
Site backups are maintained for 90 days, and deleted data may be available within these backups. Backups are encrypted and stored off-site with secure access to the data limited to key users.
In the event of a backup recovery, all effort will be made to ensure no previously deleted data remains on the site after the restore – note that data will be accessible for a short duration following the restore before the deletion request can be re-processed.
Where data is captured automatically for analysis, this data will be automatically deleted once a suitable time has passed (dependent on the service and need for the data capture).
We periodically review active players and will remove player data where we believe the player is no longer taking part in league activities.
Team Captain Info
To aid communication we may gather the name, email address and contact number for Team Captains and display these on the site.
Information is protected with a strong password that is changed each season, and issued only to Team Captains. The password expires automatically at the end of the season. Once the page is unlocked it will remain unlocked for a limited time on that device only before requiring the password again. This is covered also by the site security system that protects against multiple logon attempts.
It is the responsibility of the Team Captains not to disclose this to any unauthorised party. Any accidental disclosure that has occurred or believed to have occurred should be reported immediately to the League Secretary, who will lock out the data and communicate new details. If the League Secretary cannot be reached, please log a correction request via the contact form. Any misuse of this data will be investigated and may result in a player or team being suspended from the League.
Third Parties
We use a third party to check content on submitted data to protect against spam and unauthorised content. Data submitted to this site is passed to the third party for analysis.
Privacy policy can be found here
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Any content submitted that breaches the current security settings will be logged, including the content and the IP used to submit the content. This data will be held for 90 days before deletion. Data is not stored on this site and is only accessible through a third party portal with the same security levels as applied on this site.
Any content submitted that passes the submission checks will not be logged on the third party system.
Contact Form Submissions
Data submitted through the contact form on this site will be routed by email to a committee member and/or the site administrator. This data may include personal data if supplied by the author. This data is solely for the use by the League to administer the league and/or this website and shall be used for no other purpose. Where comments are submitted relating to league activities, we reserve the right to use the submitted data as part of the site posts.
A backup copy of submitted data is stored within the site for up to 90 days to protect against transmission failure, and is only accessible to the site administrator or authorised Committee members.
Data is submitted through a third party and this may log email addresses for up to 7 days following submission for the purposes of tracking delivery.
Newsletter Subscriptions
We may offer optional sign up for news and other information for this site via our Subscriptions portal. Data is held separate from other services on this site for the purposes of managing subscriptions. Mail is transmitted through the MailPoet service. This manages email list handling to ensure we comply with anti-spam regulations and is bound by their own Privacy Policy.
All sign-ups require a mandatory confirmation via email for the subscription. Every email sent out via the service contains unsubscribe and manage links which are unique to each subscriber. These allow amendment to lists or complete removal. All sign ups are automatically included in service alert lists which are mandatory for account notifications etc. These lists will only be removed during unsubscribe.
We use open/click tracking on emails submitted purely to manage the service – this provides us with statistics on use and allows us to automatically unsubscribe inactive users, as well as track faults. This information is not tied to any other use.
Unsubscribed emails will be added to a block list for a limited period. This enforces a block on sending automatically to prevent accidental re-use of the address in a live list. Users can request full removal from the list via a data request, or the list will be periodically purged of old records when checked during the archiving of a completed season.
Marketing and other uses
Any data stored and used by this site and it’s operators will be solely for the purpose of communication relating to the league, and responses to enquiries made on the contact forms.
At no point will we send unsolicited mail unrelated to the league, or use data captured in contact forms to communicate any services unrelated to the initial contact except where explicit permission has been received, either in response to league registration forms, or during ongoing communication requests.
Data will never be passed to a third party to be used for any purposes other than security checks.
All data stored will be stored for the purposes of analysing security, or providing information to authorised operators of the site.
Amendments
24 October 2022 – Initial document published
31 January 2023 – Amended Collection and Removal section to clarify points. Removed the use of ‘explicit permission’ as wording, as implicit permission is granted by taking part in the league, and the wording could be construed otherwise. Added third party privacy policy that was missing.
8 December 2023 – Added Team Captain Info section after changes to site operation. Amended some wording for clarity about data being stored. Removed section on logons for users as no longer relevant.